Challenge Rules

Please read the following rules before entering.

1. A Coventry Way Challenge (hereafter known as the “Event”) is open to all persons aged 18 or over on the day of the Event. Younger persons may enter but they must be either:
   a) a member of the LDWA, or
   b) if a non-member, accompanied at all times by a parent or legal guardian.
   Any person under the age of 16 must be accompanied at all times by an adult.
2. Entry is on-line via SiEntries.
3. Entries are to be received by 14th March 2025 or WHEN THE EVENT LIMIT IS REACHED.
   The organisers reserve the right to refuse any entry and return the full fee.
4. WALKERS, whether individual or relay teams, MUST start between 05:00 and 07:30.
   RUNNERS, whether individual or relay teams, MUST start between 07:00 and 09:00.
5. Your start time should be chosen so that you will pass through all checkpoints and reach the finish during the opening times shown below. All entrants must keep in mind the check point opening and closing times. All entrants must complete the route by 21.00 (i.e. a 16-hour time limit for 05:00 starters) and you must pass through each checkpoint in the correct order.
6. Every entrant MUST carry with them the items in the Kit List below:
   • Rucksack, running vest or other garment with shoulder straps (essential for tracker attachment)
   • Drinks bottle (minimum 500ml)
   • Mug
   • First aid kit
   • Personal medication card (in top pocket)
   • Extra food
   • Waterproofs (jacket/trousers)
   • Hat
   • Gloves
   • Extra warm layer
   • Mobile phone – charged and switched on
   • Torch
   • Reflective marking
   • Map*
   • Compass
   • Route description*
   • Event number & GPS tracker issued at start – to be returned at finish

   *map and route description can be on phone or GPS device or printed & waterproofed

7. Each entrant must register a few minutes before the intended start time to receive/check details of any route changes and to be issued with a tracker. Registration opens at 05:00. Entrants must leave each checkpoint before the closing time. Anyone arriving after the closing time MUST retire.
8. Retiring entrants must hand in their tracker, advise us that they have retired and help to ensure that this is recorded on the CP Control Sheets at a checkpoint. Transport back to the finish MUST be arranged by the retiree. In an emergency – if retiring entrants cannot reach a checkpoint – they should phone the Start/Finish Point OR inform another entrant giving them their Name & Number for the other entrant to hand in at the next checkpoint. A mobile telephone number will be provided at the start. Under no circumstances retire without telling the organisers! Trackers must be handed in in person at a checkpoint or at the start/finish.
9. The checkpoint marshal may retire anyone showing signs of undue stress or who has broken the rules.
10. All successful finishers will receive a certificate. Successful completion can only be gained by ensuring that you have been checked in at all check points – this is your responsibility. Compliance will also be verified by the tracker data, and there will be virtual checkpoints at other key locations to support this.
11. Dogs are NOT allowed. This is to prevent disturbing farm animals or impeding other walkers.
12. PLEASE WALK WHEN APPROACHING CATTLE
13. In all matters the decision of the organisers is final.
14. Competitors must understand that no liability is accepted by the organisers for any injury, damage or loss sustained by or in connection with the event.
15. By entering the event participants understand that photographs and video footage may be taken in the course of the event and consent to their use by the organisers for promotional and similar purposes.

Opening/closing times, grid references & distances to the 5 checkpoints and the finish
Note: This information is provisional and subject to change before the event.

The Country Code
Enjoy the countryside and respect its life and work, guard against all risks of fire, fasten gates, keep dogs on a leash and under close control, keep to public paths across farmland, use gates & stiles to cross fences, hedges and walls, leave livestock, crops & machinery alone, take your litter home, help keep all water clean, protect wild life, plants & trees, take care on roads and make no unnecessary noise.

Event Disclaimer
You agree that you participate in the event at your own risk. You understand that you are responsible for ensuring that you have undertaken the necessary preparation and training to participate in the event, that you are sufficiently fit and healthy to participate and that you will comply with all relevant UK Government and local (English Tiers, Wales, Scotland & Northern Ireland) COVID laws and guidelines. You understand that if you have a medical condition that would cause you to doubt whether you can participate in the event, then you will not do so unless you have sought medical advice to confirm your fitness to participate. You will abide by the Countryside Code and understand that the A Coventry Way Association and /or Long Distance Walkers Association will not be held responsible or liable for any loss, damage, action, cost, expense, claim, injury, illness and in worst case scenario, death suffered as a result of your participation. On entering the event, you assume full and complete responsibility for any injury, accident, costs, expenses, damages, losses and any other liabilities which may occur while you are travelling to and from the event and during the event.

Privacy Notice
I understand that the personal information submitted on entering the event will be held by the event organisers and retained securely for up to seven years after the event is held for the purposes of managing this event only.
I accept that photographs are likely to be taken at the event, which may be featured in on the ACWA website and on ACWA social media. I understand this will be held in perpetuity and I have the right to request deletion where it is physically possible for the ACWA to do so.
I understand that my personal data may be published immediately and may be held in perpetuity for the purposes of providing a record of the event. I have the right to request that all my personal data be anonymised or removed where it is possible for the ACWA to do so.